Bursary Fund Policy

1. Background

In March 2011, the Government announced a new 16-19 Bursary Fund scheme to provide financial assistance to those young people who face a financial barrier to continuing in education or training post-16. The scheme has been put in place as a partial replacement for the Education Maintenance Allowance, which closed to new applicants on 1st January 2011.

The 16-19 Bursary Fund has been allocated by the Young People’s Learning Agency (YPLA), the funding agency for 16-19 education and training.

This policy sets out the arrangements for how the Lampton School Academy will prioritise and administer the 16-19 Bursary Fund.

The School is committed to ensuring the Fund is used to support financially disadvantaged young people taking up or continuing in their education or training post-16 and achieving their learning aim(s).

The contact at the School for all 16-19 Bursary support/enquiries is the Director of Sixth Form.

2. Bursaries Available

There are two types of Bursary available:
i. Vulnerable Bursary
A Vulnerable Bursary is available to all young people who meet the general eligibility criteria as set out in this policy and who have been identified as being most in need.

ii. Discretionary Bursary
A Discretionary Bursary is available to all young people who meet the general and additional eligibility criteria as set out in this policy.

3. Bursary Amounts

The 16-19 Bursary Fund is a limited fund determined by the YPLA. The School will retain up to 10% of the 16-19 Bursary Fund to administer the fund and to use as a hardship contingency fund to respond to exceptional or circumstantial in-year change. The Guaranteed Bursary amounts are up to £1,200.

The Discretionary Bursary is a payment of £10 per week (term time only) to students who follow a full timetable at Lampton School 6th Form. Additional support for curriculum related activities such as trips and visits can also be considered; such additional support will need to be agreed by the Bursary Application Panel. When such additional support is granted, the bursary fund may be used to pay for up to 75% of the total cost, up to £300 per annum.

4. General Eligibility

To be eligible to receive a Bursary, all young people must be aged 16, 17 or 18 at the start of the academic year in September and meet the YPLA residency requirements as set out in document Funding Guidance 2011/12: Funding Regulations available on the YPLA website.

This details national funding residency requirements including those for Asylum Seekers.

5. Additional Eligibility for Guaranteed Bursary

A Guaranteed Bursary of up to £1,200 is available to all young people who are identified as being:

  • currently or previously looked after (for a period of at least 13 weeks since the age of 14) by the Local Authority, and/or;
  • in receipt of Income Support in their own right, and/or;
  • disabled and in receipt of both Employment Support Allowance and Disability Living Allowance.

6. Additional Eligibility for Discretionary Bursary

A Discretionary Bursary – a suitable amount based on the individual case will be available, subject to availability of remaining funds, to young people where: their gross annual household income, as assessed by HM Revenue & Customs, does not exceed £16,190 and/or; where the young person, or a sibling, qualifies for Free School Meals (FSM), and/or; where the young person’s parent/guardian/carer(s) are in receipt of one of the following:

Income Support.

  • Income Based Jobseekers Allowance.
  • Income-related Employment and Support Allowance.
  • Guarantee element of State Pension Credit.

7. Contingency Eligibility

Any young person meeting general eligibility requirements and facing financial hardship due to exceptional reason or circumstance change can apply to access the contingency funds on an individual basis by submitting an application in writing.

8. Evidence

All applications to access the 16-19 Bursary Fund must be supported by appropriate evidence. Copies of evidence shall be retained by the School to provide financial assurance as required. All evidence will be treated as confidential and destroyed within 1 year of the young person leaving the School.
Acceptable supporting evidence for the Guaranteed Bursary will be either a:

  • Statement from the Local Authority confirming the young person’s current or previous looked after status;
  • Recent Entitlement or Award Statement setting out the benefit to which the young person is entitled.

Acceptable supporting evidence for the Discretionary Bursary will be either:

  • Part 1 of the latest Tax Credit Award Notice (TCAN) for the young person’s household. This document from HM Revenue & Customs details entitlement to Tax Credits and the Total Income for the year 6 April 2010 to 5 April 2011.
  • P60 End of Year Certificate for all adults in the young person’s household who contribute to household costs. This certificate is a statement of earnings from an employer. It must be for the correct adult(s) and for the correct Tax Year (to 5 April 2011). The income will be shown as Total for year.
  • Self-Assessment Tax Calculation (SA302). This is the equivalent of the P60 for self-employed people. It must be for the correct adult(s) and for the correct Tax Year (to 5 April 2011). The income will be shown as Total for year.
  • Confirmation from the Local Authority of entitlement to Free School Meals (FSM).

9. Payments

Subject to meeting the condition requirements as detailed below, payments of the Guaranteed Bursary will be made.

Payments will be via BACS (Banker’s Automated Clearing Services) to a Bank Account in the name of the young person. The young person must have a valid account in their name unless there are exceptional reasons which mean an appointee has been named to manage the affairs of the young person.

For those eligible for the Discretionary Bursary, a payment of £10.00 per week (term time only) will be paid into students’ bank account. The money the student receives must aid his/her learning, such as the costs of transport, meals, books, equipment and trips.

10. Qualifying Condition Requirements

All young people in receipt of a Bursary must meet weekly punctuality (must not be late more than twice in one week) and attendance minimum requirements of 95% to ensure continued support. In addition, all young people in receipt of a Bursary must behave appropriately and submit work of an appropriate level and to required deadlines. If the young person does not meet these conditions and/or breaches the terms of the Sixth Form Contract, the school reserves the right to withdraw or suspend Bursary payments.

These conditions will not be additional to those expected of any young person within the School.

11. Application

Students must apply for Free School Meals (the criteria is the same for the bursary). Applications for a Bursary must be submitted as early as possible using the correct Application Form, as late applications can only be back paid from the beginning of the term that the application was made. Consideration must be given to assisting any young person to make an application where they are unable to do so due to a level of learning difficulty and/or disability.

Consideration must also be given to assisting any young person in making an application where they are not able to provide supporting evidence due to difficulties with engagement or support from their parent/guardian/carer(s).

12. Process

All applications for a Bursary or to access the contingency fund will be assessed by a 16-19 Bursary Application Panel, consisting of:

  • Mr Bates (Director of 6th Form)
  • Mr Whyms (Deputy Headteacher)

The Panel will review the application, supporting evidence and any other personal circumstantial evidence and young people will be notified of the outcome within two weeks of receipt.

13. Appeals

If any young person or their parent/guardian/carer(s) are not satisfied with the outcome of their application, they should write to the Headteacher outlining their reasons why. The Headteacher will convene a 16-19 Bursary Appeals Panel, consisting of:

  • Headteacher
  • Governor

The Panel will consider and respond to appeals within two weeks of receipt. If the appeal is upheld or partly upheld it will be referred back to the 16-19 Bursary Application Panel with recommendations. If the appeal is not upheld the appealing party will be signposted to the School’s Complaint Procedure.

14. Confidentiality

Applications and supporting evidence will be confidential to the 16-19 Bursary Application Panel and in the event of an appeal, the 16-19 Bursary Appeals Panel. The applications and supporting evidence will remain confidential during processing, payment and storage.

If it is necessary to obtain additional information to reach a decision, the young person and/or their parent/guardian/carer(s) will be told the reasons why this is necessary prior to sharing any information further.

15. Change of Young Person’s Financial Circumstance

Any young person in receipt of a Bursary has a duty to inform the School should if their financial circumstances change, or those of their parent/guardian/carer(s) change (e.g. increase in household income that would affect the young person’s entitlement to Free School Meals). This does not automatically mean any future Bursary payments will be stopped but would result in a convening of the 16-19 Bursary Application Panel to determine whether the payments continue or be stopped and the funds redistributed.

Students who require further information should contact the PA to the Sixth Form, Mrs Jan Cooper



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